How to Mail Merge in Microsoft Word
Posted By: Ryan Richardson - 7/21/2021 12:00:00 AM

Did you know you can send mass personal emails from within Microsoft Word? Many people CRM software for this function, but if mass communication is not a regular part of your job, Mail Merge inside of Word is a great option. Here is how to make multiple emails look personal to every recipient, without having to leave your document.

How to send mass email in Microsoft Word

  1. In Word, type or paste your email
  2. Select Mailings from the toolbar
  3. Select Start Mail Merge (drop-down menu)
  4. Click Email Messages from the drop-down menu
  5. Click Select Recipients to either upload your contacts or manually type in recipients
  6. Select Insert Merge Field and choose First Name or desired option
  7. Select Preview Results
  8. Select Finish & Merge then Send Email Messages
  9. Type a Subject Line
  10. Click OK to send via Outlook

Whether you are sending your message to a large list of people or just a handful of colleagues, it is always a good idea to make sure your grammar and spelling are on point. Microsoft 365 has a tool built into Word called Editor that will be your best friend in these situations. To learn more about Editor and how to set it up, see our previous WebTip here.