Microsoft To Do in Office 365


Posted By: Ryan Richardson - 3/11/2020 3:33:43 PM

Many of you, particularly if you are a runbiz™ customer, have Office 365. We’re all familiar with the standard apps included in Office such as Outlook, Word, and Excel, but 365 offers a powerful collection of tools that reaches far beyond spreadsheets and mail merge. There are 28 apps included with Office 365, and while we won’t cover all of them, I am going to take the next few episodes to share some of our favorites with you.

We’ll start with a productivity tool that I use more than any other app, Microsoft To-Do.

Microsoft To Do gives you the ability to easily create and organize your tasks by sets of default and customized lists.

My Day: This is a list of all tasks that you need on the docket for the current day. Tasks from any list can easily be added to My Day, by selecting the sun icon.

Important: These are top priority tasks that need to be kept at the front of your mind. Any task can be marked as important by selecting the star icon on the right side of the task.

Planned: In the planned section, you can view every task that has a date and time associated with the task.

Assigned to You: Assigned to You lists all tasks that you’ve been marked as a resource for within Microsoft Planner.

Flagged Email: Anytime you receive an actionable email, you can simply flag the email in Outlook, then To Do automatically creates a task for it.

Tasks: This is a collection of every task that you have manually created within To Do. When it’s time to zoom out for a 30,000 ft view of all work, this is the place to do it.

In the section below the default set of lists, you have the ability to create your own customized set of lists to better segment your work. If you are collaborating with your team on a set of tasks, you can share a list with other users. Anytime tasks are added or marked off of a shared list, it will sync across all other users’ apps.

To Do also offers a helpful set of options within each task.

-       Add steps to organize the completion of the task

-       Add tasks you the My Day list

-       Set reminder notifications

-       Add a due date

-       Set a task to repeat daily, weekly, monthly, or yearly

-       Attach files

-       Add notes

Microsoft To Do is available on as a mobile app, desktop app, and web app, and syncs between all platforms.

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Run Business Solutions is an IT Managed Services and Website Services provider based in Amarillo, TX. Since 2007, we’ve supported small to mid-sized businesses both regionally and throughout the country. We pride ourselves in helping businesses leverage technology, not just tolerate it. Runbiz is focused on enthusiastically providing excellent technical strategy, services, and solutions that drive our customers' businesses forward. We are passionate about our mission to empower people to do what they do well. To learn more about our approach to IT, visit our Managed IT or Co-Managed IT pages. If you are looking to revamp your website to look and perform better, visit our Website Services page for more information. CULTURE AND CORE Teamwork is the bedrock of the runbiz™ culture. We believe that every team player is what makes Runbiz successful. Our culture and core values are what set us apart. We must be a group of exceptional team players if we are to be an exceptional company. We believe in empowering our team, not only with the tools necessary to get the job done, but also with the confidence and freedom to do the right thing for our customers and teammates. We each understand the essence of our roles, we are motivated by empowering people to do what they do well and have clarity on how to play a part in the vision. We strive to live out the following core values daily: Kindness – We are caring, respectful, and patient. Integrity – We are honest, dependable and we do the right thing. Excellence – We are learning, improving, and exceeding expectations. Servant Heart – We are humble, helpful, and positive. Teamwork – We are team players and playing to win. You website can be a powerful tool for your business. However, if your potential customers cannot find it or cannot find the information they are looking for on it, they will likely return to Google and find another site that provides what they are looking for. We offer you the tools to take control of your website's content. Ensure your placement in Google's ranking and increase your leads and conversions by keeping your content up to date and relevant with runCMS. runCMS does not rely on third party plugins that are prone to breakage. Instead, it is actively developed, hosted, and supported by the friendly and experienced staff at Run Business Solutions. That means that you don't need to worry about dealing with hard-to-reach, unreliable web hosting companies. runCMS is powerful and easy to use. We would love to show you how it works. Powerful Tools RunIT CMS gives users powerful and easy to use tools to make managing website content easy. These tools are managed independently and the pages update automatically. This reduces (if not eliminates) the need to use third-party tools to accomplish goals. However, RunIT CMS allows for complete integration with custom CSS and JavaScript. Galleries A Gallery is a collection of images. RunIT CMS gives users the ability to create multiple Galleries. Users can upload and re-size image and add them to a Gallery. Images can be re-ordered, deactivated and given a hyperlink. ALT tags are fully accessible. Galleries can be added to pages as thumbnails, slideshows, or thumbnail slideshows. The slideshow is powered by the Nivo Slider by Dev7studios. Libraries A Library is a collection of Resources. A Resource is a file with a Title and Description. A Library could be seen as a collection of files made available on a website with a title and description. Library Resources can have an expiration date added which will cause them to no longer appear on the website when the expiration date passes. Libraries can be added to pages as simple lists of Titles that are download links or as tables with the Title, Description, File Name, and a Download button. Library downloads are tracked and are reported in the Analytics Dashboard. 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