Many of you, particularly if you are a runbiz™ customer, have Office 365. We’re all familiar with the standard apps included in Office such as Outlook, Word, and Excel, but 365 offers a powerful collection of tools that reaches far beyond spreadsheets and mail merge. There are 28 apps included with Office 365, and while we won’t cover all of them, I am going to take the next few episodes to share some of our favorites with you.
We’ll start with a productivity tool that I use more than any other app, Microsoft To-Do.
Microsoft To Do gives you the ability to easily create and organize your tasks by sets of default and customized lists.
My Day: This is a list of all tasks that you need on the docket for the current day. Tasks from any list can easily be added to My Day, by selecting the sun icon.
Important: These are top priority tasks that need to be kept at the front of your mind. Any task can be marked as important by selecting the star icon on the right side of the task.
Planned: In the planned section, you can view every task that has a date and time associated with the task.
Assigned to You: Assigned to You lists all tasks that you’ve been marked as a resource for within Microsoft Planner.
Flagged Email: Anytime you receive an actionable email, you can simply flag the email in Outlook, then To Do automatically creates a task for it.
Tasks: This is a collection of every task that you have manually created within To Do. When it’s time to zoom out for a 30,000 ft view of all work, this is the place to do it.
In the section below the default set of lists, you have the ability to create your own customized set of lists to better segment your work. If you are collaborating with your team on a set of tasks, you can share a list with other users. Anytime tasks are added or marked off of a shared list, it will sync across all other users’ apps.
To Do also offers a helpful set of options within each task.
- Add steps to organize the completion of the task
- Add tasks you the My Day list
- Set reminder notifications
- Add a due date
- Set a task to repeat daily, weekly, monthly, or yearly
- Attach files
- Add notes
Microsoft To Do is available on as a mobile app, desktop app, and web app, and syncs between all platforms.